How to Organise 500 Perfume Samples

How to Organise 500 Perfume Samples


I’m afraid this post is going to be of interest only to serious perfume enthusiasts who know what it means to have an embarrassing amount of chocolate boxes full of samples. Or possibly to other obsessive collectors who experience compulsive periods of organising. Or, maybe, to normal people who just find this kind of behaviour hilarious and want to laugh at my sample agony.

Perfumistas, you see, spend a big part of their lives thinking and talking about fragrance samples. About how companies don’t give them out nearly enough (how is one supposed to try anything properly if samples aren’t available!) or how the exact sample they wanted to wear that day is nowhere to be found/has evaporated/is possibly turned or what is the best place to buy samples online and whether they do spray samples because dab vials simply DON’T LET YOU EXPERIENCE THE PERFUME IN FULL (so true). And they of course talk about the perfect, the ultimate, the ever-elusive system to keep all your samples in check.

This is a completely legitimate issue when you have something like 500 samples and they are everywhere – all my bags had at least a couple of samples in the bottom, as did all my make-up pouches. There were samples in the kitchen cupboard and on the little table in the hallway and I’m sure there were (and still are) some in the attic. Not to mention all these places where I had stored my samples more-or-less intentionally. The final straw was that I could not locate my precious vial of Mohur extrait, so the situation needed to change.

Sample boxes

Sample box

In the end, it was all surprisingly painless. I found these two boxes (pictured) at Zara Home: there are 24 compartments in all, so I assigned one of them to roughly every letter in the alphabet and arranged the samples accordingly, based on the brand names. I threw away everything that was empty or without a label or almost gone and no longer interesting and was left with something like 350 samples – some of them still in their beautiful original packaging like the Strange Invisible Perfumes collection on the cover image, because I’m powerless against beautiful packaging. The alphabetic system is pretty foolproof, although not faultless. Let me just tell you that I own samples by Aedes de Venustas, Aqua di Parma, Aftelier, Agonist, Amouage, Anat Fritz, Andy Tauer, Annick Goutal, Ann Gerard, Arquiste, Atelier Cologne and Atkinsons. There aren’t quite as many perfume brands that begin with a “U”.

While not especially pretty, the containers are practical and I like the transparent lid – it lets me see my stuff. Seeing one’s stuff is key to actually using one’s stuff. The measurements work for me as I don’t own many decants (for the uninitiated: these are usually 5-15 ml vials decanted from bigger bottles that you can order on the Internet or make yourself): if I really like something after using up my sample, I tend to go for a full bottle. Sometimes I go for the full bottle without using up my sample.

The real challenge, however, is not putting your samples neatly into nice boxes, but wearing/testing them and establishing what you think about them. In the end of the day, that’s the raison d’etre of samples. With 350 tiny bottles to go through, one would need to come up with a system for this as well. But I’m going to allow myself to enjoy this moment of perfect structure and organisation for a bit.

Frederic Malle

17 Comments

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  1. 1
    Holly

    Yep, that number of samples sounds about right. Although it’s quite possible that mine have produced offspring by now, considering that I have basically ignored them and left them to their own devices.
    Your box looks perfect for sample storage. I like that the top is glass, although I have no idea why that would matter but it just does. Could you tell me what the dimensions of the box are? I will visit the etsy Museum and see if they have something like that available, and if not I can have one made. I will NOT get lost and find myself contemplating repurposing neckties into a boho skirt or ottoman several hours hence.

    • 2
      Ykkinna

      I like the glass top, too. Somehow it makes me feel much more in control. I have a beautiful jade green Chinese jewellery box that I used for samples, but once I closed the lid, that was it. I seemed never to take anything out again.

      I’m horrible with measurements, but I believe it’s something like 30cm x 40cm. And possibly 7-8cm deep?

  2. 4
    Missylulu

    Love those boxes. How perfect for samples. I will have to keep my eyes peeled for something like it, as I would love to be able to see what I have. And congratulations on getting it done! I have a few samples whose packaging I can’t part with (my Byredo 1996 sample and my FM Lipstick Rose, same packaging as in the photo above) so those ones take up a bit more room, but they just look so lovely!

    • 5
      Ykkinna

      These FM samples are just amazing, I love everything about them and they are also big enough for proper testing. Fortunately, they do fit into my new boxes also with the packaging, so I’m keeping them as they are 🙂 Puredistance samples are beautiful as well, but unfortunately one needs to dab.

  3. 6
    Mariann

    I love lists, boxes and organizing! Those boxes look great, I must pop in to our local Zara. At the moment I have mine organized according to notes, as I often want to compare several of a similar style.

    • 7
      Ykkinna

      Organising by note is in many ways a better system, but as my main concern is finding samples I’m looking for (or checking if I have something, as I often forget), the alphabetical order is more useful for me personally.

      Zara has quite a few bits and bobs that are useful for storing and organising. They are not that cheap, but definitely worth checking out.

  4. 8
    Ann

    An important aspect of having many perfume samples is to give me a feeling of abundance. I’m not so worried about actually trying them all and establishing what I think of them.

    • 9
      Ykkinna

      Also very true and as you would have noted, I haven’t started with that trying part yet 🙂 I do tend to swing between embracing careless abandon and a need for control and structure. In perfume sample terms, having wonderful things lying everywhere and discovering them by chance versus designing a perfect system to end all sample organising systems. I would probably have been content to stick with the first, but my inability to find samples pushed me over the edge in the end. Because whatever other considerations there might be, when I want to wear a perfume, I want it that second and not being able to have it frustrates me endlessly.

    • 11
      Ykkinna

      If you have a shop near you that carries Arquiste (http://arquiste.com/retailers/), I think the best option is to ask them: Arquiste does branded samples, although they are small dab vials, something I personally find annoying. Good boutiques should be willing to decant samples for you as well, Senteurs d’Ailleurs in Brussels for example does that. If you’re willing to pay, there are the decant services, of course: The Perfumed Court and Surrender to Chance both stock Arquiste and you can select the size suitable for you. If you are in Europe, this is not the best option and not cheap, but doable. Many perfume boutiques also sell samples online. My favourite is First in Fragrance in Germany, but I don’t think they have Arquiste. Ebay is worth checking as well, although one has to be careful there.

  5. 12
    pixel

    Oh fun! Such pretty boxes. I file samples by house, too, though mine are not in such pretty boxes. Last year my goal was to dig myself out from under Mount Sample, which I pretty much accomplished, though there has been some backsliding in the past month or so… (must renew my determination to get thru the pile). This coming year my goal is to reduce the pile of samples I’ve kept. Why am I keeping samples of scents that I bought FBs of??? I tell myself that they’re useful when traveling, which is true, but I don’t travel THAT much. And why am I keeping all those “maybe I like it…” samples?? I have too many scents I know I like, don’t really need any “maybes” :^)
    Like you I don’ t buy many decants — I found that buying the decant didn’t stop the itch, so I would wind up buying the FB eventually, so the decant was just wasted money. Live and learn. Lately though, I am acquiring more decants as I swap more with friends.
    “Seeing one’s stuff is key to actually using one’s stuff.” So true! I just bought glass-fronted cabinets for my FBs (called “shot glass displays” here) and I have found that it is already expanding the selection of perfumes I reach for. So much more fun than digging thru a box in the wee hours of the morning, trying to find the perfume you want. And so pretty and sparkly too.

    • 13
      Ykkinna

      I do keep “maybes” too, in some cases because they are classics and I think I might grow to appreciate them (it has happened), sometimes for reference or comparison purposes. Or just because something is interesting. I like to read NST and sort of smell along: when someone talks about a perfume in an especially evocative way, I’ll get my sample out.

      That said, I think it makes sense (to me) to purge once in a while. I like throwing stuff away 🙂

  6. 16
    violetnat

    This is a great idea!! I have nowhere near enough your amount (yet!))) but great idea for the future with the rate that I am going 🙂

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